How to create a supplier before items receipt

Use the procedures listed below to generate the supplier bill prior to the products being receipted in cases where a supplier invoice is required to allocate prepayments paid against them.

* This function requires the landed cost calculations module *

1. Edit a PO
2. Click "Setup landed costs" (top right)
3. Enter the supplier bill details such as bill date, due date and the bill number (reference)
4. Check the product prices and PO total value to ensure they match to the supplier bill
5. When ready, click "Create bills before PO receipt" (top right). Please note, This button may not be available depending on the pay plan you have subscribed to.

After the bill has been created, it can be synced to Xero, and the PO remains on the purchase orders list waiting to be receipted at a later time.