End of day counter close
The POS payment transactions page shows all payments received through the point of sale as well as payments made on sales orders. These are grouped by payment type with subtotals for each. You can search by any date range and cash register.
The end of day session (current session) page shows details of the current POS session and is where you perform your end-of-day procedures.
POS end of day sessions
At the end of the day, it's common practice to perform end-of-day procedures to reconcile sales, cash, and other payment types. This is done to ensure that your sales records match the actual money received.
This involves:
- Counting the cash in each register.
- Checking totals for other payment types (e.g. EFTPOS).
- Printing or reviewing the daily POS sales report.
- Ending the current POS session so that the day's sales are recorded separately from the next day.
To set your float amount, go to the cash registers settings page. Click on a register to set the float amount for that register.
Select the cash register you're working with.
Check totals for other payment types (e.g. EFTPOS) and enter them into the system.
End the current POS session.
Print or review the daily POS report.
Count the cash and enter the number of notes and coins.
Note: the format of the session number is
[Last digit of the current year + month + day] + counter
e.g. 20112-3-POS
Xero integration
There are two settings that relate to the POS end of day batch:
- Sales invoices: send channel bundled sales or POS sales for each EOD cash register to a single Xero invoice.
- Payments: send POS payments to Xero. If the bundle POS sales option is enabled, the bundled invoice will be sent as approved.
Each POS session can be sent to Xero. It will be sent as a zero-amount approved invoice with its payments received per payment type.
Please note that if the "Send POS payments" is not enabled on the Xero settings page (see above), then the invoice will be sent with the totals as unpaid.
The invoice and/or payments can then be allocated or reconciled with on the bank reconciliation page.
For example:
Sessions history
To view a list of all counter sessions, go to History on the left access menu. The Xero sync status will also be displayed here and shows whether a session has been sent or not.
