Time clock

Here is an overview of the time clock feature:

• It allows team members to sign in and out on jobs or non-job related tasks (such as lunch time, machine cleaning and so on)
• Each team member can sign in on a job to start working on it, and then once finished, sign out on the job so that computer knows how long the team member has worked on it
• The hours recorded on the job can then be on-charge to the customer as a Labour component on the invoice.
• Setup different charge out groups and rates to team members
• Use the sign in and out to form the daily timesheets of team members

Configurations:

• The Time clock function is available as an addon to purchase
• Team member roles and their charge out rates
  • Go to Settings > Team members
  • Click on the pencil icon next to Role
    
  • Add a new role (for example: Technician) and its charge out "Hourly rate"
• (Optional) Enter a unique pin code for a team member so the system will prompt for the pin code when the team member ID is used on the time clock program. This is to secure the data entry for team members.
• (Optional) Create general jobs, for example: Lunch or Cleaning

Signin

To start the time clock process, enter the team member ID and click Signin

Choose a job to start or stop

After signin, more options will be displayed, for example:

• Enter a task/job number to start working on the job, or stop working on the job
• If any, click on a general job to start
• View the activity history for the team member
• Option to signout for the day

Task/Job time spent

View time spent working on the job and see the details of the technician hours. For example:

Invoicing the job

When invoicing the job, click on the button "Insert labour charge" to automatically insert the labour component into the order. If the job has more than one team members hours, the system will combine the total labour price (based on the team members' hourly rate).