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Receive a purchase order

In this article

  1. Quick tutorial
  2. Step-by-step guide

 

Receive a purchase order: quick tutorial

On the purchase orders page:

  1. Click to open the purchase order (PO) you want to receive.
  2. Click Receive.
  3. In the Quantity to receive column, confirm and edit the quantity for each product, ensuring they match the supplier bill and the actual quantities receipted.
  4. When ready, click Commit receive.

What happens next?

Local currency POs:
  • By default, a supplier bill is created automatically and stock quantities are updated.
  • This bill is then synced with Xero. 
  • Once the bill is paid in Xero, the payment is synced back to Qblue.
Foreign currency POs:
  • The order status of the PO will change from Confirmed to Received awaiting bill.
  • To enter the supplier bills:
    • Go to Purchases > Received awaiting bill.
    • Open the PO.
    • Click Create bill.

 

Receive a purchase order: step-by-step guide

On the purchase orders page, click to open the purchase order (PO) you want to receive, then click Receive.

Confirm received quantities

In the Quantity to receive column, confirm and edit the quantity for each product, ensuring they match the supplier bill and the actual quantities receipted. 

Supplier bill details

If the supplier bill has been supplied for the purchase order, enter its bill number into the "Supplier invoice/bill number or reference" field.

If the supplier bill has not been supplied yet (e.g. for overseas purchase orders), commit the receipt of the order first. The order will then appear on the Received awaiting bill page (Purchases > Received awaiting bill) where you can open it and create a bill.

For more information on entering supplier bills with import costings, refer to our Landed cost calculations help guide.

Commit the receipt

When you're ready, click Commit receive to finalise the receipt. This will increase stock levels with the updated quantities.

If the "Automatically create a bill after receive" option is enabled, a supplier bill will be created automatically. If you're connected to Xero, you can then sync the bill to Xero.

Note: this option is not available for foreign currency orders. These orders will be available for landed cost calculations only when bills are confirmed.

If you have any questions, ask us by creating a help desk ticket.