POS

Cash Registers

Cash registers are unique to each store location. Each location can have many cash registers.

For each user, a default cash register can be assigned so that when the user performs a POS sale and in event of a card payment, the system knows which card payment device to connect to.

Normally, each lane has a dedicated checkout counter login. This is advantageous because the system will always know which card payment device to use. To edit/add a checkout counter login go to to the users page.

To edit/add cash registers for a location go to the settings page.

Barcodes

Qblue Inventory accepts different types of barcodes being scanned onto the system. The barcodes must be loaded against their respective products beforehand. To load barcodes, refer to the products menu.

On the POS, scan the barcodes onto the field highlighted below:

As soon as the barcode is scanned, the system will tell you if it's valid or not. If it doesn't find a product match, it will add the product into the point of sale order automatically.

Click here to view the hardware requirements

Searching for a product

Apart from scanning product barcodes, there are other ways to find products:

Type to search: type at least 3 characters into the search bar, then click on a line result to select.
Products search: click this button to bring up the full product search. On this page, it'll start to search as soon as you type.
Categories search: click the arrow to the left of the search bar to bring up a menu with a list of products that are pre-defined or pre-configured. You can edit/add category product buttons from the settings page. Each button acts as a quick link that allows you to quickly add products into the order, and is particularly useful for shops that sell general products like fruit & veges, nuts, and/or coffee.

Search for a customer

When the POS starts up, the customer is preset to 'Default - POS'. If it doesn't exist, the system will automatically create it.

Click on the customer name to bring up the customer search. From there, you can find and click on the customer name link to continue.

Order totals

Auto print

Qblue Inventory supports auto print. In order for this to work, the POS computer must have the Zeablue print client installed and running. Currently the print client application is only available on Windows operating systems. It is a standalone and very lite application that sits on the system tray, silently accepting commands and printing whatever it's requested to do e.g. POS receipts, open till, or packing lists.

Click here to view how to setup auto print

Payments

Click on the big green Pay button to start accepting payments. The Card payment method has been set as default.

You can edit/add payments from the settings page or refer to the Payment methods topic.

Split payments

The system allows split payments on the same POS sale.

To do this, on the payments page click on the add split payment link

Important: Keep an eye on the totals displayed on the left hand side as it gives you the running remaining amount due.

The following example shows two split payments total to $5,000, with a remaining amount due of $290.00

Tip: As soon as you click on the Add split payment link, the system will automatically put the remaining due amount into the new payment amount box.

How to take a prepayment?

To do this:

Go to Point of sale (POS)
If an order is already in progress, save the order or start a new order
Click "Actions", then "Prepayment"
Enter the customer who will be paying for the prepayment
Enter the prepayment amount
Continue to the payments page

At the end, the system creates a credit note onto the customer's account. This can be used to offset other invoices or can be used on future orders from the POS.

Features of Qblue POS

Not in any particular order:

Cater for B2C and B2B
On account payments
Integration with Eftpos terminals
Barcode scanning
Print docket receipts, email eReceipts or print A4 invoice
Multiple cash registers
Multiple stores or locations
Promotions and pricing tiers
Part fulfillment and back ordering
Quick creation of new customers, or update details for existing customers
Save & park orders
Create sales return
Convert POS to sales orders for shipping
Take prepayments and save onto customer's account
Capture serial numbers for products that require serial number tracking
Store credit onto customer's account, and customer can redeem it at a later date
Products gross margin control
Payments history
End of day count & reporting
Recognise credit card surcharge
Manual credit card payment
Service or repair jobs invoicing
Touch screen friendly
Option for printing A4 invoice for on account customers
Option for printing two copies of receipts
Gift vouchers
User security PIN codes
Favourite products panel
Sales reports and dashboard
Measure performance or KPI for sales staff
Inventory management systems
And more...

If you have any questions, ask us by creating a help desk ticket.

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